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Corporate Travel and Expense Management - Simplified
One platform for managing Corporate Travel, Expense & Cards.
Your travelers enjoy stress-free travel. You enjoy control. Everyone wins.
Chosen by Leading Companies Worldwide
The ITILITE Platform, Explained
Get complete control of your corporate travel and expenses with one powerful software
Corporate Travel
Corporate Travel, Done Right
A single platform where travelers stay comfortable and corporates save meaningfully on every business trip.
Expense Management
Expenses That Handle Themselves
Swipe, upload a receipt, and expenses take the shortest path to close.
Corporate Cards
Control Every Card Swipe
Issue corporate cards with precise controls, role-based limits, and earn up to 2.5% cashback.
Travel More, Spend Less - Yes, It’s Possible!
Unlock 30% savings with better rates, traveler incentives, unused credits, and more
Calculate Savings Now
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Annual Cost Savings
Swipe, Tap, Done.
Expenses Close Themselves.
The moment you swipe, ITILITE works in the background.No manual entry, no delayed approvals.
Swipe Your Card
Pay directly with company cards. No personal
spend. No reimbursements later.
Add Receipts, Any Way
Upload via voice, email, or one click.
AI auto-tags expenses to the accurate GL codes.
Approved and Reconciled
Expenses get approved, reconciled, and reimbursed automatically without follow-ups
Human support.
Under 30 seconds.
Every time.
Handle in the app or contact travel experts in under 30 seconds through phone, chat or email.
Putting agents on ITILITE to work
AI Travel Analyst
Iris - Your AI travel analyst. Ask anything in plain English
It’s like a brilliant travel analyst who already knows what to look for. Just ask once. Insights, trends, reports, and anomalies appear instantly
Credit Card Authorization
Say Goodbye to Credit Card Authorization
Your company never has to deal with credit card authorizations. ITILITE shares one-time virtual cards with the hotel. Our AI calls and confirms the charges. Travelers check in smoothly.
ITILITE Mastermind
Insight Without the Homework
We benchmark your travel spend, quantify missed savings, and recommend fixes. You just decide yes or no.
What Customers Say After Switching
“We have 20+ simultaneous projects with non-profits. Tracking travel spend accurately at a project level is crucial for us, since we get reimbursed from our partners and through grants. Through ITILITE, project level reporting has been seamless and it has become my go-to tool for getting this information.”
“One of my favorite things about ITILITE is its ease of adaptability. Being a mobile international company, the ability to upload and approve in real time is immeasurable. The interface is user friendly hence employees need minimal training.”
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“ITILITE's cards program has delivered substantial cost savings – we've seen around $5,000 in cashback in the first quarter! Plus, their platform streamlines our reporting, making everything transparent and centralized”
“Support is a big plus. My travelers get connected with ITILITE support within 10 seconds, and they take care of everything. This one time there was a weather-related cancellation but I didn't have to stop what I was doing and worry about booking a new flight. ITILITE took care of that.”
“We were dreading the transition. But onboarding was a breeze. We got 500+ travelers up and running in under 2 weeks - with zero disruption to travel or finance operations”
Travel policies that just work
Set them up fast. Scale them easily. Approve travel exactly how you want.
Set policies in minutes
Create and update travel rules in a few clicks. No manuals. No complexity.
Apply unimaginable rules to policies
Different rules for CXOs, managers, locations, classes, and more. Handled automatically
Approvals designed around your teams
Pick the approval style that fits you: itinerary-based, cost-based, or exceptions-only.”
We integrate with all kinds of systems - you name it!
To deliver a delightful experiences in corporate travel management, we leave no stone unturned. We integrate with leading enterprise systems across HRMS solutions, accounting solutions, SSO systems, CRM systems and a lot more.
Only pay for what you use
Pay only when you book a trip or file expense – no additional or hidden costs
Simple Pricing
Transparent Pricing. No Surprises.
per trip
No Annual Fee
No Setup Fee
Unlimited And Free Customer Support
Dedicated Account Manager
Learn more about corporate travel and expense management
1. What is Travel and Expense (T&E) Management — and why does it matter?
Travel and Expense (T&E) Management is the process companies use to plan, book, track, and reimburse travel-related spending. Employees travel for many business reasons — meeting clients, attending conferences, visiting offices — and the goal is to make that experience smooth for them while keeping costs under control for the company.
Good T&E management ensures that employees can easily book, reschedule, or cancel trips whenever business needs change. At the same time, it gives the company visibility into how much is being spent, where the money is going, and whether the spend aligns with policy.
This matters because corporate travel is not a small line item. It can account for 1–5% of a company’s total expenses, and unmanaged travel quickly turns into overspending, policy violations, or budget surprises that hurt the bottom line. There’s also a people aspect: employees often end up paying out of pocket during trips and rely on timely reimbursements.
That’s why having a strong T&E process is important — it keeps travel efficient for employees, keeps spending under control for the company, and creates a smoother, more accountable experience for everyone involved.
2. What are the common pain-points or challenges organizations face with managing corporate travel and expenses?
While every industry has its own nuances, most companies struggle with a similar set of challenges when it comes to corporate travel and expense management:
- Getting the right prices: Flight and hotel rates swing wildly. Booking at the wrong time leads to inflated costs and zero predictability.
- Limited inventory: Hotels or flights often don’t show up or have poor availability, forcing travel managers to search across multiple sites — an inefficient, messy process.
- Low spend visibility: When employees spend out of pocket, finance teams get hit with unexpected costs and delayed reimbursements, hurting budget accuracy.
Weak support: Travel issues are often urgent, but support teams have long wait times. AI bots help for simple queries, but they still struggle with complex travel situations.
3. What are the key benefits of using a Travel and Expense management software?
- Better control and compliance: Finance teams can set clear, customizable travel and expense policies that the software automatically enforces. This ensures employees book within guidelines and keeps spending predictable.
- Significant cost savings: Modern Travel &Expense platforms like ITILITE help companies reduce travel spend by up to 30% through smarter booking options, traveler incentives, supplier negotiations, and proper use of unused airline credits.
- Greater convenience for travelers and bookers: Instead of juggling multiple tabs, employees can book flights, hotels, and rental cars in one place. Support is instant — with ITILITE, experts are available in under 30 seconds — making changes or resolving issues much easier.
4. What makes for an effective Travel policy?
- Easy to set up and tailored to your org: A good travel policy should be simple to configure. You should be able to define rules by team, role, or travel type and deploy them instantly so everyone stays aligned and compliant.
- Dynamic, real-world price limits: Static rate caps become outdated fast. Strong policies use real-time city-level prices and let you adjust limits with a percentage buffer for different groups — CXOs, managers, sales teams, or general staff.
- Flexible approval workflows: Companies need different levels of control. An effective policy supports pre-trip approvals, cost-based approvals, and out-of-policy approvals, so the right checks are in place without slowing people down.
5. When should a company consider using a Travel and Expense Management software vs sticking to manual process?
- When enough people are traveling each month: If around 40–50 employees are on the move regularly, manual tracking starts to break down. A dedicated T&E software brings structure, speed, and far fewer errors than emails, spreadsheets, or scattered booking sites.
- When monthly travel spend crosses ~$5,000: Once a company is spending $5,000 or more per month on travel, the potential savings from better rates, policy controls, and automated approvals easily outweigh the cost of the software. At that level, a tool doesn’t just streamline the process — it directly protects the budget.
6. What features to look for in a T&E / Corporate Travel Management software?
Among all features, these three are the most important:
- Built-in ways to save on travel: Look for tools that actively reduce costs — things like traveler incentives for choosing cheaper options, automatic application of unused airline credits, and access to strong corporate negotiated rates through a dedicated backend team. These features quietly trim the fat without slowing anyone down.
- Fast, reliable support: Travel rarely misbehaves on schedule. When a flight gets canceled at 2 AM or a hotel can’t find a reservation, you need support that responds in under 30 seconds and actually solves the problem, not just hands you a ticket number.
- Smart expense and corporate card management: Reimbursements are slow, messy, and hard on both employees and finance teams. A modern T&E platform should offer corporate cards with tight controls, instant receipt capture, and automatic expense sync into your ERP. It gives employees a smoother trip and gives finance real-time visibility.
Frequently Asked Questions
How does your platform simplify booking travel for large groups?
Our travel management software features a dedicated group travel module where you can invite participants to book their own travel within set parameters. For groups exceeding ten people, we provide concierge support to negotiate room blocks.
Can we integrate our own negotiated hotel and airline rates?
Yes. As a leading corporate travel company, we can load your specific rate access codes directly into the system. These rates appear at the top of search results, ensuring your Corporate Travel Management strategy is followed.
What kind of inventory can our employees access through the tool?
Our corporate travel management software aggregates inventory from GDS, NDC, and aggregators like Priceline. This ensures 100% coverage, providing employees with the same flights and hotels they would find on consumer-grade websites.
How do you handle travel disruptions or late-night emergencies?
We offer 24/7 human-powered support with industry-leading response times. Our corporate travel software ensures travelers connect to a real agent in under 30 seconds via chat or 60 seconds via phone.
Are travelers able to manage their own cancellations and changes?
Yes, our corporate travel management solutions allow travelers to modify or cancel flights and hotels directly through their dashboard. These self-service features reduce the administrative burden on your internal travel coordinators.
How can we automate the receipt collection process?
Our expense management software includes a mobile app with OCR technology. Employees simply snap a photo of their receipt, and the system automatically extracts the date, merchant, and amount for expense management.
Can we sync our travel spend directly with our ERP?
Yes, we provide out-of-the-box integrations with systems like Sage, NetSuite, and QuickBooks. Approved reports flow automatically into your accounting system, streamlining your travel and expense management and reducing manual data entry.
How does the system handle employee mileage and per diem claims?
Our expense tracking software features a Google Maps-integrated mileage calculator and automated per diem modules. This ensures accurate expense reimbursement based on your company’s specific rates and geographic policies.
Can we set custom fields to track project or job codes?
Absolutely. You can mandate custom fields for project codes or job numbers during the booking or expense management software process. This data is captured in real-time, facilitating easy cost allocation for finance teams.
How does the platform prevent out-of-policy spending?
You can configure your expense management software with hard or soft boundaries. The system flags weekend spending or duplicate receipts and can even prevent users from submitting reports that violate your travel and expense management guidelines.
How do your corporate cards solve hotel payment issues?
Our corporate cards automate the Credit Card Authorization (CCA) process. When a hotel is booked, we issue a virtual card for room and tax, and our team proactively verifies instructions with the front desk before check-in.
What financial benefits do we receive by using ITILITE cards?
We offer a flat 1.5% cashback on all spending made through our corporate credit cards. This cash is wired directly to your account monthly, often completely offsetting your travel and expense management service fees.
How do virtual cards improve payment security?
Admins can issue unlimited virtual corporate credit cards with unique numbers and specific spending limits. Because these corporate cards are often limited to a single transaction or date range, they inherently protect your main credit line.
Do you offer automated reconciliation for card transactions?
Yes. When you use our corporate cards within our travel tool, the system provides a fully reconciled statement. This matches every card swipe to a specific trip ID, saving your accounting team hours of manual work.
Can we manage and lock our corporate credit cards in real time?
Yes, admins have full control to issue, edit, or lock corporate credit cards instantly through the dashboard. This allows you to manage employee spending and respond to potential fraud without waiting for bank assistance.
What is the standard fee for your platform?
We operate on a transparent $10 per trip model for our corporate travel platform. A trip is defined as any number of flight or hotel legs booked together in a single session.
Is there a more cost-effective payment option available?
Yes. Companies that use our pre-funded wallet for their travel and expense management processes qualify for a reduced trip fee of $7. This option avoids credit card processing surcharges and lowers your overall costs.
Do we have to pay extra for onboarding or support?
No. Unlike traditional corporate travel management companies, we offer free implementation and onboarding. Additionally, our 24/7 human support is included in your standard trip fee with no hidden costs.
How are the expense management licenses priced?
Our expense management software is priced based on active users, starting at $6 per month. You only pay for the employees who actually submit reports during that month, ensuring cost-efficient Travel and Expense Management.
Are there fees for modifications or flight cancellations?
ITILITE does not charge any additional fees for changes or cancellations made through our corporate travel management solution. You are only responsible for the fare differences or penalties mandated by the airline or hotel.
How quickly can we launch the platform for our team?
Without complex integrations, most companies can be up and running in three to five business days. Our onboarding team handles the heavy lifting, including bulk user uploads and policy configuration.
Does your platform integrate with our existing HR system?
Yes, we offer plug-and-play integrations with leading systems like Workday, UKG Pro, and BambooHR, and many others. This automates user profile creation and deactivation, ensuring secure and efficient Travel and Expense Management.
What kind of training do you provide for our staff?
We provide comprehensive admin training sessions and a library of video tutorials for travelers. Our travel management software is designed to be intuitive, requiring minimal learning time for most users.
Can we test the platform with a small group first?
We often facilitate pilot programs for companies to test our travel and expense management software. This allowed you to gather internal feedback and validate savings before a company-wide rollout of our solution.
Can we use the tool for personal travel bookings?
Yes, users can switch to a personal profile to book leisure trips using our corporate travel software. They can still access our negotiated rates, but these bookings remain private and separate from company reports.
How does Mastermind help us save on travel spend?
Mastermind is an AI-driven tool that benchmarks your spending against industry data. It identifies missed savings in areas like last-minute bookings and out-of-policy trips, providing actionable insights for your Travel and Expense Management efforts.
What is Iris, and how does it assist with data analysis?
Iris is your conversational AI Travel Analyst that allows you to ask questions about your data in plain English. It can instantly generate custom reports, spot trends and anomalies like out-of-policy bookings or bookings made outside of negotiated rates.
Can we schedule reports to be delivered automatically?
Yes, any standard or custom report can be scheduled for daily, weekly, or monthly delivery to your inbox. This ensures your finance team stays updated on Travel and Expense Management without manual searching. All custom reports are free of cost - there is no additional charge.
Do you offer visibility into where our travelers are located?
Our corporate travel management companies' platform includes a map view that tracks travelers based on their active itineraries. This "Duty of Care" feature is essential for ensuring employee safety during global trips.
Can we build custom dashboards for different departments?
Yes, our travel and expense management software allows you to build custom dashboards with specific widgets. You can monitor spend by project, department, or office location in a single, visual interface.
Ready to take your Travel Management to next level
A fully integrated corporate travel management software that dramatically reduces spends while improving user experience
