Business travel is no cakewalk. It entails meticulous planning right from when the business trip is announced until your employees return. Planning every aspect of business travel helps ensure employees have a smooth and hassle-free travel experience.
Hence, every oorganization across the globe must do thorough planning for their employees, including their event details, transportation, accommodation, meals, recreational activities, and many more. And the best way to do this is by creating a travel itinerary template.
What Should a Corporate Travel Itinerary Include
A well-designed business travel itinerary should accomplish two main goals. First, it should have all the details about a business trip. Seconds, it should also be simple to read and easy to follow. To create such an itinerary, you must include the following essential elements:
1. Transportation time and details
Include the overall business travel transportation details, such as the flight, arrival, departure times, and terminals. At what time should the employee leave home for the airport/station? How will the employee travel from the airport to the hotel? Details of the car rental service, if any. Are there any layovers in between? You can also include the parking spots and details for personal vehicles.
2. Details about the hotel/accommodation
You must include the details of the check-in and check-out times along with the hotel’s address and location. You can also add more information, like the amenities they can expect at the hotel, to make their trip more enjoyable.
3. Day-to-day schedule details
Include the details of any places your employees would visit for client meetings. How much time would they give for snack breaks and meals? You can also suggest if they would need to wear formal clothes, the weather forecast, travel packing suggestions, etc.
Apart from this, ensure your travel itinerary includes the date and time of various events, your company’s name and logo, and your employee’s name, designation, & department.
Optimize your Time with Corporate Travel Itinerary Templates
Employees can stay more organized and manage their time effectively with a business travel itinerary template. It eliminates last-minute hassle. On the other hand, as a travel manager, you will know the budget for the entire trip. So, this becomes a win-win for both you and your employees.
The corporate travel itinerary template includes several details. It is crucial that you always proofread it at least twice or thrice before sending it to your employees.
Hence, we have created a customizable business travel itinerary template. You can use it to plan any trip in your company.
To grab your free copy, click on the button below.
Efficient Corporate Travel Itinerary Template for Immediate Use
You must create different travel itinerary templates depending on the type of business trip. For instance, an international itinerary might require additional details like the flight details, layovers, and time-zone difference, which might not be necessary for a domestic itinerary.
Hence, you can use readily available business travel itinerary templates that will help you incorporate every detail.
Trip Itinerary Template for Domestic travel
| Conference Name: | From/To: |
| Venue/Place: |
DAY 1/DATE:
| TIME | ACTIVITY DESCRIPTION | DETAILS OF THE TRANSPORT | TRANSIT TIME |
|---|---|---|---|
| 7:00 AM | Time of departure from home to airport | Mode of transport: Via Scheduled Taxi The contact information of the driver: | 2 hours |
| 10:00 AM | Time the flight takes off | Airlines: Flight number: Terminal: | 3 hours |
| 1:30 PM | Drive from the destination airport to the hotel | Mode of Transport: Hotel Name: Booking ID: | 1 hour |
DAY 2/DATE:
| TIME | ACTIVITY DESCRIPTION | DETAILS OF THE TRANSPORT | TRANSIT TIME |
|---|---|---|---|
| 8:00 AM | Breakfast | Name of the restaurant at the hotel | 1 hour |
| 9:00 AM | Meeting with Client | At the hotel | 3-4 hours |
| 1:00 PM | Lunch with Client | Restaurant name: Booking ID: | 1 hour |
| 2:00 PM | Meeting resumes with client | At the hotel | 2 hours |
| 4:30 PM | High Tea | Name of the restaurant at the hotel | .5 hour |
| 5:30 PM | Sight-seeing with the client | Via Scheduled Taxi The contact information of the driver: | 2 hours |
| 8:00 PM | Dinner | Restaurant name: Booking ID: | 1 hour |
| 10:00 PM | Back to hotel | Via Scheduled Taxi The contact information of the driver: |
DAY 3/DATE:
| TIME | ACTIVITY DESCRIPTION | DETAILS OF THE TRANSPORT | TRANSIT TIME |
|---|---|---|---|
| 8:00 AM | BREAKFAST | At the hotel | 1 hour |
| 9:00 AM | Leave hotel for the airport | Via scheduled taxi. Contact information of the driver: | 1 hour |
| 1:00 PM | Plane takes off | Flight number: Terminal: |
Travel Itinerary Template for International Travel
| Destination: | From/To: |
| Time difference: |
DAY 1/DATE:
| TIME | ACTIVITY DESCRIPTION | DETAILS OF THE TRANSPORT | TRANSIT TIME |
|---|---|---|---|
| 7:00 AM | Time of departure from home to aiport | Mode of transport: Via Scheduled Taxi The contact no. of the driver: | 2 hours |
| 10:00 AM | Time the flight takes off | Airlines: Flight Number: Terminal: | 4 hours |
| 2:00 PM | Time of arrival at the layover location | Terminal: | 2 hours |
| 4:00 PM | Depart layover location | Flight Number: Terminal: | 4 hours |
| 8:00 PM | Time of departure from the layover location | Terminal: | 1 hour |
| 9:00 PM | Drive from the destination airport to the hotel | Mode of Transport: Hotel Name: Booking ID: | 1 hour |
DAY 2/DATE:
| TIME | ACTIVITY DESCRIPTION | DETAILS OF THE TRANSPORT | TRANSIT TIME |
|---|---|---|---|
| 8:00 AM | Breakfast | Name of the restaurant at the hotel | 1 hour |
| 9:00 | Leave hotel for site office | Via Scheduled Taxi The contact number of the driver: | 1 hour |
| 10:30 AM | Team meeting | Address of the office | 2 hours |
| 1:00 PM | Lunch with colleagues | Office site | 1 hour |
DAY 3/DATE:
| TIME | ACTIVITY DESCRIPTION | DETAILS OF THE TRANSPORT | TRANSIT TIME |
|---|---|---|---|
| 8:00 AM | Breakfast | Name of the restaurant at the hotel | 1 hour |
| 9:00 AM | Meeting with Client | At the hotel | 3-4 hours |
| 1:00 PM | Lunch with Client | Restaurant name: Booking ID: | 1 hour |
| 2:00 PM | Meeting resumes with client | At the hotel | 2 hours |
| 4:30 PM | High Tea | Name of the restaurant at the hotel | .5 hour |
| 5:30 PM | Sight-seeing with the client | Via Scheduled Taxi The contact number of the driver: | 2 hours |
| 8:00 PM | Dinner | Restaurant name: Booking ID: | 1 hour |
| 10:00 PM | Back to hotel | Mode of transport: Via Scheduled Taxi The contact number of the driver: |
Make Business Travel Stress-free with ITILITE
While travel itineraries are very useful to keep track of your activities, it is a thing of the past. A SaaS-based business travel management platform like itilite helps your employees manage and update the travel itineraries with ease.
With our corporate travel management solution, your employees can quickly take care of all their bookings, expense reporting, and much more, so they have time to invest in health, wellness, and productivity. To know more, book a demo with our product expert today!
