Smart Car Rental Policies: Save Money and Stay on Track
This rental car policy offers granular control by combining employee level, car type, and rental price restrictions. It enables tailored policies, ensuring cost-effectiveness and appropriate vehicle selection.
For example, junior staff might be limited to compact cars under ₹500/day, while senior staff could access SUVs within a ₹1000/day limit. This system streamlines bookings, enforces compliance, and provides data-driven insights into rental expenses, optimizing our overall travel budget.
Frequently Asked Questions (FAQs):
Q: What are rental car policies, and why are they important?
A: Rental car policies are guidelines your company sets to manage costs and ensure consistent booking practices. They help you stay within budget and choose the right car for your needs.
Q: What types of policies can my company create?
A: You can create policies based on:
- Employee Levels: Create different policies for different employee groups.
- Car Types: Specify which types of cars are allowed (e.g., compact, sedan, SUV).
- Price Limits: Set maximum daily rental prices.
- Rental Company Preferences: Choose preferred rental agencies.
- Agency preference with billing IDs & discount rates: Apply policies based on cars from agencies with billing ids or discount codes
Q: How can we set price limits?
A: You can set fixed daily price limits or use dynamic pricing. Dynamic pricing adjusts based on the lowest available price, plus a percentage of flexibility.
Q: What is dynamic pricing and how does it help?
A: Dynamic pricing means the system automatically adjusts the maximum allowed price based on real-time market rates. It automatically adjusts based on the lowest rental car rates, eliminating the need to manage fluctuating prices or create multiple policies.
Please note that only the selected cars will be considered for calculating the lowest price — all other cars are excluded from this calculation.
Q: Can we prevent certain car types from being booked?
A: Absolutely! You can create policies that explicitly exclude certain car types. For example, if your company prefers employees to avoid luxury or sports cars, you can easily set that rule.
Saving Money with Smart Policies
Q: How can policies help us save money?
A: Policies help you:
- Control spending by setting price limits.
- Take advantage of negotiated rates with specific rental companies.
- Ensure compliance with company budgets.
Q: What are some best practices for creating cost-effective policies?
A:
- Use dynamic pricing to adapt to market fluctuations.
- Leverage negotiated rates with preferred rental companies.
- Clearly define allowed car types to avoid overspending.
- Regularly review and adjust policies based on travel patterns.
Using Policy Features Effectively
Q: How do we create a policy for specific discount codes or billing IDs?
A: When creating a policy, you’ll find options to add specific discount codes or billing IDs. This ensures that only bookings using these codes or IDs are considered within policy.
Q: Can we create different policies for different employee groups?
A: Yes, you can create policies based on employee levels or departments. This allows you to tailor policies to the specific needs of each group.
