{"id":106631,"date":"2024-08-07T14:29:12","date_gmt":"2024-08-07T14:29:12","guid":{"rendered":"https:\/\/www.itilite.com\/blog\/\/"},"modified":"2025-02-25T09:12:52","modified_gmt":"2025-02-25T09:12:52","slug":"hotel-incidentals","status":"publish","type":"post","link":"https:\/\/www.itilite.com\/blog\/hotel-incidentals\/","title":{"rendered":"How Should You Manage Hotel Incidentals On Corporate Cards?"},"content":{"rendered":"
<\/div>\n
\"Hotel<\/figure>\n\n\n\n
<\/div>\n\n\n\n

Did you know that 60% of corporate employees in the US struggle with unexpected costs? These costs generally include incidental expenses and emergency expenses. A recent study revealed that business travelers frequently use personal cards to pay incidental expenses. Managing hotel incidentals is one of the significant challenges for many corporate employees in the United States.<\/p>\n\n\n\n

Incidentals, which can include anything from room service and minibar charges to laundry services and in-room entertainment, often add up quickly, catching travelers off guard. This situation strains their finances and complicates reimbursement, causing further inconvenience and potential financial stress.<\/p>\n\n\n\n

Such dependency on personal cards for managing hotel incidentals reflects a poor corporate travel management<\/a> process. Without a streamlined approach, employees face unnecessary hurdles, and companies lack clear visibility into overall travel expenditures.<\/p>\n\n\n\n

This is precisely where corporate cards come into play. Explicitly designed for business-related expenses, corporate cards offer a seamless solution for managing incidentals at hotels, ensuring that employees are not burdened with out-of-pocket costs.<\/p>\n\n\n\n

In this blog, we will look into the advantages of corporate cards<\/a> for hotel incidentals and how they can alleviate the common pain points experienced by corporate travelers.<\/p>\n\n\n

<\/a><\/p>\n\n\n\n

What Does the Term \u2018Hotel Incidentals\u2019 Mean?<\/h2>\n\n\n\n

Incidentals during business travel, also known as hotel incidentals, are expenses that employees incur during their stay. These expenses are not included in the standard room rate. Incidental charges in a hotel typically include laundry, food and beverages, mini-bar usage, and occasionally internet access. Hotels often require customers to provide an \u2018incidentals deposit\u2019 or \u2018security deposit\u2019 to cover additional costs while checking in. <\/p>\n\n\n\n

These incidental charges are tracked in the hotel whenever a customer purchases the hotel’s paid facilities. For instance, the hotel staff notes the customer’s room number when they check in. The hotel incidental fee is added to the bill during checkout for whatever facilities the customer has used in his\/her room. <\/p>\n\n\n\n

Types of Incidentals Charged by Hotels<\/h2>\n\n\n\n

Hotels often charge guests for various hotel incidentals beyond the room rate. These hotel incidental fees typically cover additional services or amenities during the stay. <\/p>\n\n\n\n

Here are the common types of incidentals charged by hotels:<\/p>\n\n\n\n