{"id":16515,"date":"2023-05-19T10:46:30","date_gmt":"2023-05-19T10:46:30","guid":{"rendered":"https:\/\/www.itilite.com\/?p=16515"},"modified":"2024-02-21T16:16:36","modified_gmt":"2024-02-21T16:16:36","slug":"travel-tips-for-frequent-business-travelers","status":"publish","type":"post","link":"https:\/\/www.itilite.com\/blog\/travel-tips-for-frequent-business-travelers\/","title":{"rendered":"26 Frequent Business Travel Tips for Travelers"},"content":{"rendered":"
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Let’s face it, travel can be a bit overwhelming at times if you are a frequent business traveler. However, with a little bit of planning, you can make sure that you have a smooth trip without any disruptions. This blog gives you an overview of some of the best tips to help you stay organized and productive on the road.<\/p>\n\n\n\n

Moreover, for your ease, we have divided the tips into 6 main categories, i.e., planning, booking, packing, convenience, health, and safety.<\/p>\n\n\n\n

Planning<\/h2>\n\n\n\n

1. Make a Travel Checklist<\/h3>\n\n\n\n

A checklist for frequent business travel is a time-saving and convenient solution. This way, you won’t have to spend time thinking about what to pack each time you prepare for a trip. Moreover, it can also help reduce last-minute packing stress before heading to the airport.<\/p>\n\n\n\n

2. Use Travel and Expense Management Software<\/h3>\n\n\n\n

A T&E software solution keeps you notified of upcoming trips and any changes to your flights or hotel reservations. This can be especially helpful if you are constantly on the go and need to stay up-to-date with your travel plans. <\/p>\n\n\n\n

Further, the software allows you to keep track of all your expenses in one place. You can upload receipts, categorize expenses, and consistently stay on top of your budget. Ultimately, it helps you in handling all areas of business travel management<\/a>.<\/p>\n\n\n\n

3. Buy a Sturdy Carry-on Luggage <\/h3>\n\n\n\n

Employees who travel frequently avoid checking in their bags so that they do not have to worry about waiting in queues. However, when traveling with just a carry-on, it’s important to choose a bag that is durable and easy to move around. Therefore, you can consider investing in a high-quality bag carry-on bag that fits the airline’s size requirements.<\/p>\n\n\n\n

4. Check if your Documents Haven\u2019t Expired<\/h3>\n\n\n\n

Discovering that one of your important travel documents, such as a passport, visa, or insurance, has expired upon arrival at the airport can cause a major disruption to your business trip. <\/p>\n\n\n\n

This kind of situation can be incredibly frustrating and can also lead to lost business opportunities and productivity. To avoid this scenario, you should check the validity of your documents well in advance of the departure date.<\/p>\n\n\n\n

Booking<\/h2>\n\n\n\n

5. Book in Advance<\/h3>\n\n\n\n

Based on data from Google Flights<\/a>, the lowest prices for domestic flights are typically available between 21 to 60 days before the scheduled departure date. On average, prices hit their lowest point 44 days before the flight. Therefore, booking your tickets well ahead of time may help you secure lower fares.<\/p>\n\n\n\n

6. Consider Flights with Layovers if you are on a Budget<\/h3>\n\n\n\n

According to Google Flights, flights with a direct route usually costs 20% more than flights with layovers. Therefore, booking non-direct flights can be a good way to save money if you are on a budget.<\/p>\n\n\n\n

7. Choose your Accommodation Carefully<\/h3>\n\n\n\n

When selecting hotels for a business trip, it is important to consider a few key factors to ensure a comfortable and productive stay. It is recommended to opt for a place that offers high-speed Wi-Fi. Additionally, location is crucial, and it’s best to choose a place that is close to your business meetings, saving you time and reducing stress.<\/p>\n\n\n\n

Alternative accommodation options like Airbnb may also be worth exploring. They can provide an authentic experience of the city, allowing you to immerse yourself in the local culture.<\/p>\n\n\n\n

8. Read the Fine Print<\/h3>\n\n\n\n

It’s always wise to carefully read through the terms and conditions, particularly the fine print when booking flights and hotels. By reviewing the fine print, you can ensure that you are aware of check-in deadlines, compensation policies for cancellations and delays, and procedures for requesting refunds.<\/p>\n\n\n\n

Packing<\/h2>\n\n\n\n

9. Use Packing Cubes<\/h3>\n\n\n\n

Packing cubes are pouches that you can use to organize items in your travel bag. They keep your things neatly arranged within your luggage, enabling you to quickly locate what you need. Moreover, packing cubes also help keep your clothes tidy and wrinkle-free.<\/p>\n\n\n\n

10. Consider Airport Security Screening While Packing<\/h3>\n\n\n\n

Airport screening can be a stressful experience for all travelers alike. To expedite the process, ensure to pack your things in a way that you can access them quickly for screening purposes. <\/p>\n\n\n\n

Ideally, having a bag with multiple compartments for documents, laptops, and metal objects is preferred. Further, pack your toiletries and other liquids according to the TSA guidelines<\/a> in a clear quart-sized pouch.<\/p>\n\n\n\n

11. Keep Back-up Cash in Carry-on Bag<\/h3>\n\n\n\n

Another important frequent business travel tip is to keep backup cash in your carry-on bag. It\u2019s crucial to stay prepared for unexpected situations, such as losing your wallet or finding yourself in a place where you cannot access the ATM. This can help you avoid being stranded without funds or having to rely on payment methods such as virtual cards, which may not be accepted everywhere.<\/p>\n\n\n\n

12. Pack Items that Help you Rest<\/h3>\n\n\n\n

As a business traveler, you would want to feel refreshed when you reach your destination. Therefore, you must pack items to make your journey comfortable. Keep an eye mask, ear plugs, and neck pillow to relax better on flights.<\/p>\n\n\n\n

13. Pack these Electronic Essentials<\/h3>\n\n\n\n

For frequent business travel, pack these electronic items with you to ensure productivity.  <\/p>\n\n\n\n