{"id":17346,"date":"2021-08-11T05:10:56","date_gmt":"2021-08-11T05:10:56","guid":{"rendered":"https:\/\/www.itilite.com\/?p=3166"},"modified":"2024-07-02T09:18:38","modified_gmt":"2024-07-02T09:18:38","slug":"ensure-traveler-safety","status":"publish","type":"post","link":"https:\/\/www.itilite.com\/blog\/ensure-traveler-safety\/","title":{"rendered":"How to Ensure Traveler Safety (+Free Traveler Safety Checklist)"},"content":{"rendered":"<div id=\"bsf_rt_marker\"><\/div>\n<figure class=\"wp-block-image size-full\"><img fetchpriority=\"high\" decoding=\"async\" width=\"1024\" height=\"538\" src=\"https:\/\/d1ss4nmhr4m5he.cloudfront.net\/wp-content\/uploads\/2024\/01\/04080424\/1200x630-2-1024x538-1.jpg\" alt=\"traveler safety\" class=\"wp-image-32128\" srcset=\"https:\/\/d1ss4nmhr4m5he.cloudfront.net\/wp-content\/uploads\/2024\/01\/04080424\/1200x630-2-1024x538-1.jpg 1024w, https:\/\/d1ss4nmhr4m5he.cloudfront.net\/wp-content\/uploads\/2024\/01\/04080424\/1200x630-2-1024x538-1-300x158.jpg 300w, https:\/\/d1ss4nmhr4m5he.cloudfront.net\/wp-content\/uploads\/2024\/01\/04080424\/1200x630-2-1024x538-1-768x404.jpg 768w, https:\/\/d1ss4nmhr4m5he.cloudfront.net\/wp-content\/uploads\/2024\/01\/04080424\/1200x630-2-1024x538-1-360x189.jpg 360w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p>Ensuring the safety of your employees is your top priority, especially when they are on business trips. While most trips go smoothly, unforeseen issues can arise, and it\u2019s crucial to be prepared to protect your team. From addressing personal health concerns to ensuring employees know who to contact in an emergency, keeping them well-informed with essential information and tips is key.<\/p>\n\n\n\n<p>With this in mind, continue reading to discover the steps you can take to keep your employees safe during business travel. Additionally, you&#8217;ll find a <a href=\"https:\/\/www.itilite.com\/blog\/how-to-ensure-traveler-safety-free-traveler-safety-checklist\/#Traveler-Safety-Checklist\" target=\"_blank\" rel=\"noreferrer noopener\">traveler safety checklist<\/a> to share with your employees, helping them pack appropriately and avoid overlooking important items.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-steps-to-ensure-traveler-safety-nbsp\">Steps to Ensure Traveler Safety<strong>&nbsp;<\/strong><\/h2>\n\n\n\n<p>If your employees often travel to different parts of the world, here are some steps to keep them safe:&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-1-evaluate-potential-risks-and-establish-a-duty-of-care-plan\">1. Evaluate Potential Risks and Establish a Duty of Care Plan<\/h3>\n\n\n\n<p>Assessing and mitigating risks is your biggest responsibility as a travel manager. For assessing risks, the first step would be to have open and clear communication with your employees and check if they are comfortable traveling and if there are any concerns. <\/p>\n\n\n\n<p>If they are ready to travel, ensure you support them from when they start booking the trip until they safely return home. This can be achieved by implementing a <a href=\"https:\/\/www.itilite.com\/blog\/are-you-ready-to-win-with-the-duty-of-care-in-travel\/#Plan-for-Duty-of-Care-in-Travel:-Creating-a-Safe,-Seamless-Travel-Experience-for-your-Employees\" target=\"_blank\" rel=\"noreferrer noopener\">comprehensive duty of care plan<\/a> that addresses your employees\u2019 safety, health, and well-being needs. Ensure this plan is effectively executed through a travel and expense management system.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-2-have-a-robust-t-amp-e-management-solution\">2. Have a Robust T&amp;E Management Solution:<\/h3>\n\n\n\n<ul>\n<li><strong>Gather pre-travel reports <\/strong>&#8211; Your T&amp;E solution should advise you on situational awareness, and share preventive security recommendations that can help travelers understand their destinations, so they can choose appropriate accommodations and transportation options.&nbsp;&nbsp;&nbsp;<\/li>\n\n\n\n<li><strong>Track travelers real-time &#8211; <\/strong>Tracking your employees\u2019 location will help you know where they are and view those who could potentially be at risk. With a T&amp;E partner like ITILITE,&nbsp; you\u2019ll have peace of mind knowing exactly what flights, hotels, and cabs are booked \u2013 and where your employee is at any given time.<\/li>\n\n\n\n<li><strong>Block unsafe destinations &amp; hotels <\/strong>&#8211; To make sure that your employees don\u2019t take any unnecessary risks, you need to have a T&amp;E management system that gives you the ability to block searches for destinations and hotels that you think are not safe. With <a href=\"https:\/\/www.itilite.com\/safety?utm_source=blog&amp;utm_medium=traveler-safety\" target=\"_blank\" rel=\"noreferrer noopener\">ITILITE Shield<\/a>, you can lock a city, hotel, or airline that you deem unsafe and protect your employees.<\/li>\n\n\n\n<li><strong>Send destination-specific real-time travel updates &amp; alerts via an app <\/strong>&#8211; Make sure you are aware of every alert and advisory (government) and can share it with your employees ASAP, via an app. It could be a protest or a worker\u2019s strike. It is important to be proactive in sending real-time travel alerts and informing your employees about destination-specific issues and incidents so they can avoid risks where possible.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-3-provide-employee-training-on\">3. Provide employee training on:<\/h3>\n\n\n\n<ul>\n<li><strong>Social media and cyber safety while traveling <\/strong>&#8211; Train your employees on how to keep cyber safety while traveling like not sharing their passwords with anyone on the road, etc. Their smartphones should have limited banking, personal, or compromising information. A few tips can include:\n<ul>\n<li>Turning off geo-location on social media apps and no \u201ccheck-ins\u201d<\/li>\n\n\n\n<li>Avoid using public wifi&nbsp;<\/li>\n\n\n\n<li>Not posting photos of their boarding pass on social media sites&nbsp;&nbsp;<br><\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><strong>Lodging safety tips &#8211; <\/strong>Lodging in well-known and reputable hotels are generally safer. Train employees on choosing a hotel that is located in a busy area that has a 24*7 helpdesk and meets global safety standards. Encourage them to use your T&amp;E solution for booking hotels, airlines, etc so that it\u2019s easier for you to track them.&nbsp; Also, ask them to always check:\n<ul>\n<li>Where the emergency exits and fire escapes are located<\/li>\n\n\n\n<li>If the room has working locks on windows and adjoining doors<\/li>\n\n\n\n<li>If the door is open or unlocked when you reach there. In case it is open, ask them not to enter the room<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n\n\n\n<p>Such tips will help them stay vigilant and safe at all times.&nbsp;&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-2-have-a-robust-t-amp-e-management-solution-0\">2. Have a Robust T&amp;E Management Solution:<\/h3>\n\n\n\n<p>Share with your employees your <a href=\"https:\/\/www.itilite.com\/blog\/a-comprehensive-guide-on-business-travel-insurance\/#What-Is-Business-Travel-Insurance?\" target=\"_blank\" rel=\"noreferrer noopener\">travel insurance<\/a> program documentation so they know what\u2019s covered for them. Ensure you share travel insurance details with all the employees who travel. Apart from medical expenses, good travel insurance ensures that all expenses related to emergency medical evacuations are covered for the employees. It also provides them assistance with booking flights on an emergency basis, travel lost luggage, etc.&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-5-provide-additional-wellness-support\">5. Provide additional wellness support<\/h3>\n\n\n\n<ul>\n<li><strong>Free PPE kits <\/strong>&#8211;&nbsp; You can also consider offering your employees free PPE kits before they travel. The kit can include a hand sanitizer, disposable face masks, sanitizing wipes, and a pre-travel safety checklist.<\/li>\n\n\n\n<li><strong>Free testing pre and post-travel &#8211; <\/strong>You should also offer free COVID-19 testing to your employees, pre and post-travel. Or maybe you can reimburse the amount they spend on these tests.&nbsp;<\/li>\n\n\n\n<li><strong>Suggest some wellness apps <\/strong>&#8211; It\u2019s important your employees feel healthy while they are traveling. Therefore, recommend a few apps around what to eat or drink while on the road. You can offer to reimburse if there are any premium costs for membership, etc.&nbsp;<\/li>\n<\/ul>\n\n\n\n<div style=\"height:4px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><a href=\"https:\/\/share.hsforms.com\/1YDWrTiLxTsqKNQ6a6XjhjA3spf1\" target=\"_blank\" rel=\"noreferrer noopener\"><img decoding=\"async\" width=\"600\" height=\"200\" src=\"https:\/\/d1ss4nmhr4m5he.cloudfront.net\/wp-content\/uploads\/2021\/08\/04080236\/5.jpg\" alt=\"business traveler safety\" class=\"wp-image-35973\" srcset=\"https:\/\/d1ss4nmhr4m5he.cloudfront.net\/wp-content\/uploads\/2021\/08\/04080236\/5.jpg 600w, https:\/\/d1ss4nmhr4m5he.cloudfront.net\/wp-content\/uploads\/2021\/08\/04080236\/5-300x100.jpg 300w, https:\/\/d1ss4nmhr4m5he.cloudfront.net\/wp-content\/uploads\/2021\/08\/04080236\/5-360x120.jpg 360w\" sizes=\"(max-width: 600px) 100vw, 600px\" \/><\/a><\/figure><\/div>\n\n\n<h2 class=\"wp-block-heading\" id=\"h-ensure-business-traveler-safety-with-itilite\">Ensure Business Traveler Safety with itilite<\/h2>\n\n\n\n<p>Your employees may get anxious about traveling again for business. It is a need to ensure that they are well-informed, confident, empowered, and supported before they start traveling. And the <a href=\"https:\/\/www.itilite.com\/\" target=\"_blank\" rel=\"noreferrer noopener\">corporate travel management<\/a> system you have in place plays a big role in your employee well-being strategy. It should make your employees feel empowered and cared for every step of the way.&nbsp;<\/p>\n\n\n\n<p>At itilite, we support your travel needs as well as help you in minimizing risk for your travelers with cutting-edge digital capabilities and 24\/7 customer support. To know more, get in touch with our product expert today.\u00a0<\/p>\n\n\n<p><a data-toggle=\"modal\" data-target=\"#blogfreedemo2\"><img decoding=\"async\" src=\"https:\/\/6378157.fs1.hubspotusercontent-na1.net\/hubfs\/6378157\/hub_generated\/resized\/d2fe2757-6e18-480c-af1c-5d6247f9fc2d.png\"><\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Follow these steps to ensure safety of your employees while they are on business trips. <\/p>\n","protected":false},"author":15,"featured_media":32128,"comment_status":"open","ping_status":"open","sticky":true,"template":"","format":"standard","meta":{"_acf_changed":false,"content-type":"","inline_featured_image":false,"footnotes":""},"categories":[27],"tags":[29,30],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v24.0 (Yoast SEO v24.0) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Tips to Ensure Traveler Safety - Download Checklist PDF<\/title>\n<meta name=\"description\" content=\"Follow all these steps to ensure traveler safety for your employees. Included with a free traveler safety checklist.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.itilite.com\/blog\/ensure-traveler-safety\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How to Ensure Traveler Safety (+Free Traveler Safety Checklist)\" \/>\n<meta property=\"og:description\" content=\"Follow all these steps to ensure traveler safety for your employees. 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